Red Flags to Watch Out For When Hiring an HOA Management Company

Selecting a management company is one of the most critical decisions an HOA board will make. The management firm oversees essential functions from finances and maintenance to compliance and communication. While many providers sell themselves convincingly, boards must watch for red flags indicating a potential poor match. Here are key warning signs HOA boards should watch out for when evaluating management companies to avoid regrettable partnerships.

Lack of Experience Working with Similar Communities

Find out how long the provider has been in business and the number of local communities currently under management. Lack of experience in the region or with similar property types should raise concerns. You want a partner intimately familiar with the unique needs and priorities of communities like yours. 

For example, at Intempus Management, we have over 15 years exclusively managing HOAs across Silicon Valley. Our niche focus means we handle the nuances of condo, townhome, and master-planned communities expertly.

High Turnover of Personnel

Inquire about the tenure of key personnel you will interface with like community managers. Frequent turnover in management roles leads to disjointed service and lack of familiarity with the property long-term. Continuity of management is ideal. Ask about staff retention programs and metrics.

At Intempus Management, our managers average over 7 years of tenure. This consistency allows us to know each community intimately and serve boards consistently without interruption.

Lack of Technology Investment

Make sure prospective management companies leverage modern technology to improve service levels. Online homeowner portals, digital payments, mobile apps, paperless processes, remote monitoring and more demonstrate commitment to innovation. Outdated approaches can signal complacency.

Intempus invests heavily in employing the latest technology like real-time homeowner apps and an owner portal with account access 24/7. We continually enhance conveniences using cutting-edge solutions.

Poor References and Reviews 

Solicit references from current clients and check online reviews. Consistent reports of unresponsive managers, slow maintenance, poor communication, and billing issues should give pause. Of course, no provider is perfect, but patterns of criticism warrant concern.

Intempus Management maintains an A+ rating with the Better Business Bureau thanks to our resident-focused approach. We encourage community leaders to contact our references to hear about our commitment to transparency, responsiveness and accountability.

Limited Service Offerings

Seek management companies that provide “full-service” options, not just basic services. Core offerings should span financials, maintenance, housekeeping, governance support, community engagement, sustainability, insurance, and more. Extensive a la carte services allow customization for each association’s needs and budget. 

Intempus Management delivers highly customizable service bundles. Our comprehensive expertise in all facets of association management means we handle virtually any need that arises for communities.  

Lack of a Designated Community Manager 

Ask if you will have a single point person dedicated to your property. While companies may share resources internally, having an assigned manager who knows your community intimately is ideal. Highly fragmented servicing often translates to disjointed care.

Every Intempus Management community has a dedicated manager backed by our full team. Your manager becomes intimately familiar with your property, board, and homeowners to provide personalized care focused on your priorities.

Little Attention to Compliance 

Thorough vetting ensures the provider has expertise across the spectrum of legal, insurance, safety, health and operational compliance for HOAs. Lack of focus in this complex area can expose the association to unnecessary risk. Probe their track record guiding boards proactively on regulatory issues.  

Intempus Management emphasizes compliance across all our services. We institute prudent policies and requirements to satisfy regulations and minimize HOA liability. Our expertise provides boards and homeowners vital peace of mind.

No Clear Pricing Disclosure

Reputable management companies present contract pricing and fee structures upfront before you commit. Vagueness around costs or pushing off pricing conversations should raise concerns. Transparency is a sign of ethical service.

Intempus Management believes in 100% pricing transparency. Our contract outlines competitive, understandable pricing so boards can budget accurately. We also welcome comparing our rates to competitors.

By being alert to red flags when interviewing prospective management firms, HOA boards can avoid regrettable partnerships. Let Intempus Management demonstrate how our extensive expertise, consistency, technology, breadth of service, focus on compliance, pricing integrity, and customer-first mentality provide HOAs unmatched value. Discover the Intempus difference today!

Questions to Ask When Interviewing Potential HOA Management Companies

Selecting a management company is one of the most consequential decisions an HOA board makes. The management firm oversees critical functions from finances to maintenance to legal compliance. Conducting a comprehensive interview process with prospective companies is key to making the right choice. Here are some of the most important questions HOA boards should ask when evaluating potential management partners.

 

Company Background

 

– How long have you been in business as an HOA management company?

– Are you accredited with recognized industry organizations?  

– How many communities do you currently manage?

– What types of properties do you have expertise managing? (high-rise, townhomes, large master-planned, etc.)

– Can you provide some client references we could contact?

 

You want an established company with extensive experience serving communities similar to yours. A long roster of clients and strong referrals are positive signs.

 

Staff Experience

 

– How long have your key personnel like community managers worked for the company?  

– What HOA management certifications and education do they hold?

– Will we have an assigned community manager who knows our property intimately?

– How do you screen and train your on-site employees?

 

Seek managers with longevity, advanced certifications like PCAM, and specialized training. Having a consistent primary contact is ideal.

 

Services and Technology

 

– What specific services are included in your base management fee?

– What optional or a la carte services do you offer and what is the additional pricing? 

– What accounting software do you use? Can you provide sample reports?

– What online portal and mobile apps do you offer for communication and payments?  

 

Look for comprehensive service bundles and advanced accounting, communication, and resident conveniences like Intempus’ robust suite. 

 

Operations and Maintenance

 

– How do you handle after-hours emergencies and service requests?

– What is your vendor selection and oversight process? Do you have local partners?

– How do you solicit and evaluate contractor bids for big projects?

– How will you keep our property looking its best?

 

Ask for detailed processes demonstrating extensive maintenance experience. Local vendor relationships are ideal.

 

Governance and Compliance

 

– How do you stay current on changing laws and compliance regulations?  

– Will you advise us on rule changes and safety programs to minimize risk and litigation?

– Do you offer training for board members on best governance practices?

 

Seek expertise guiding boards on legal, insurance, safety, risk mitigation and more.

 

Financial Management

 

– What controls do you have in place for proper financial management? 

– Can you help us develop an investment policy and advise on reserve allocations?

– Will you provide detailed budget tracking and accurate quarterly/annual financials?

 

Look for strong fiscal oversight, budgeting, reporting, auditing, and reserve guidance. 

 

Overall Culture

 

– What sets your company culture and service approach apart?

– How do you attract and retain quality talent to serve HOA clients?

– Why should we select your company over competitors?

 

Assess company leadership, values, and accountability that foster positive relationships.

 

Making the Best Choice for Your Association

 

Following a rigorous selection process ensures you find the ideal management partner for your HOA. Intempus Management excels across all of the above criteria through our experienced personnel, comprehensive services, cutting-edge technology, fiscal prudence, compliance rigor, and customer-focused culture. Find out why we are a trusted partner for communities across Silicon Valley. Contact Intempus for a complimentary, no-obligation consultation to start the conversation.

 

Qualities to Look for When Evaluating HOA Management Companies in Cupertino

Selecting the right HOA management company is one of the most important decisions an HOA board makes. The management company oversees critical operations like maintenance, finances, compliance, communications, and more. In a city like Cupertino with its mix of condos, townhomes, and planned communities, having skilled professional management provides tremendous value. But HOA boards must carefully vet management companies to find the ideal fit. Here are the top criteria associations should look for when evaluating HOA management firms in Cupertino.

 

Experience Working with Local Communities

 

Look for HOA management companies with extensive experience serving associations specifically in Cupertino and similar Silicon Valley cities. Local market knowledge helps managers better address community needs and priorities. Ask about the longevity of their area relationships and types of properties served. Domain expertise in the region demonstrates commitment.

 

For example, Intempus HOA Management has been providing community management services in Cupertino for over 15 years. Our managers understand local architectural standards, city ordinances, vendor pricing, and resident expectations. This enables us to deliver customized solutions honed for Cupertino HOAs.

 

Strong Financial Management

 

A management company plays a lead role in the fiscal oversight of the HOA, from budgeting to collecting assessments to managing reserves. Ensure prospective managers have strong financial acumen and reporting capabilities.

 

Intempus HOA Management handles all aspects of financial management using industry-leading software. Our monthly financial packets provide transparent visibility into budgets vs. actuals, cash balances, general ledgers, and more. We also provide expert consultation on reserve studies, investing excess reserves, and controlling costs.

 

Robust Technology Capabilities  

 

Management companies need cutting-edge solutions to provide convenience and efficiency. Look for technology features like:

 

– Online homeowner portals for account access 24/7

– Digital community notifications by text and email

– Streamlined online payment processing 

– Seamless accounting system integrations

– Paperless cloud storage for records and files

– Mobile apps to connect residents and personnel

 

Intempus utilizes best-in-class technology to digitize, optimize and simplify association management. Our intuitive homeowner portal and mobile app foster community engagement.

 

Effective Maintenance Coordination

 

One of the most vital roles an HOA manager plays is coordinating maintenance for common areas and amenities. Probe their process for scheduling, completing, and quality checking recurring services as well as handling emergencies. Also look for established relationships with trusted Cupertino-area vendors who offer prompt service at competitive rates. 

 

At Intempus, we have a streamlined maintenance process using tech-enabled tracking and vendor oversight. Our local contractor relationships ensure quality work at the lowest cost. We handle all maintenance so boards can focus on big-picture priorities.

 

Strong Communication Skills

 

Day-to-day communication with homeowners, board members, contractors and other stakeholders is imperative. Ensure management companies have systems to keep residents informed via newsletters, emails, mobile alerts, meetings, and the HOA website. Responsiveness to homeowner inquiries is also key.

 

Our managers excel at consistent communication through multiple channels including our homeowner portal. We field resident requests promptly and encourage community engagement. Keeping homeowners informed and involved leads to harmony.

 

Focus on Compliance and Risk Reduction

 

California HOAs must comply with complex laws, insurance requirements, health codes and more. Expert HOA managers are constantly training on regulatory changes and compliance best practices to reduce association risk. Prioritize firms with experience guiding boards on key legal, safety and business continuity issues impacting communities.  

 

Intempus has dedicated personnel to monitor emerging compliance issues and work with boards to implement loss control and risk management programs. We help associations avoid missteps, litigation and penalties down the road.

 

Industry Leadership and Education

 

Look for managers committed to furthering professional development and industry advocacy through groups like CAI and CACM. Active involvement indicates they follow HOA management best practices and prioritize ethics and education.

 

Our management team contributes to CAI’s curriculum and learning programs. We pursue industry credentials like PCAM certifications to remain leaders in the field. Ongoing education allows us to deliver exceptional service.

 

When vetting HOA management companies in Cupertino, prioritize firms that check all the boxes above. The Intempus team meets every criterion through our localized experience, financial acumen, robust technology, maintenance coordination, communication excellence, compliance focus, and industry leadership. Discover why over 100 associations trust us to manage their communities. Contact Intempus to find the ideal fit for your HOA.

A Guide to Finding the Best HOA Management Company for Your Community in Silicon Valley

 

Homeowners’ Associations (HOAs) are a common feature in many Silicon Valley communities. If you own a property in one of these communities, you’re likely familiar with HOA fees and assessments. But what exactly are these fees, and how are they determined? In this article, we’ll delve deep into the intricacies of HOA fees and assessments in Silicon Valley, helping you understand where your money goes and why.

 

  1. What is an HOA?

 

Before we dive into the fees, it’s essential to understand what an HOA is. An HOA is a governing body that oversees the maintenance and management of shared community spaces, such as parks, pools, and clubhouses. They also enforce community rules and standards, ensuring that the neighborhood remains safe, clean, and aesthetically pleasing.

 

  1. The Basics of HOA Fees

 

HOA fees, often referred to as dues or assessments, are regular payments made by homeowners to fund the HOA’s operations. These fees cover a wide range of services and amenities, including:

 

– Maintenance of common areas

– Landscaping

– Security services

– Community events

– Insurance for shared spaces

– Reserve funds for future projects or unexpected expenses

 

  1. How are HOA Fees Determined?

 

In Silicon Valley, where property values are high and amenities are top-notch, determining HOA fees is a meticulous process. Here’s how it’s typically done:

 

– Budgeting: The HOA board, often with the help of property management companies like Intempus Realty, creates an annual budget. This budget outlines all expected expenses for the upcoming year.

 

– Dividing Costs: Once the total budget is determined, it’s divided among all homeowners in the community. This division can be equal or based on property size, value, or other factors specific to the community.

 

– Review and Adjust: HOA fees are reviewed annually. If the previous year’s expenses were higher or lower than expected, or if upcoming projects require additional funding, fees might be adjusted accordingly.

 

  1. Special Assessments

Apart from regular HOA fees, homeowners might occasionally be required to pay special assessments. These are one-time fees levied for specific projects or unexpected expenses not covered by the regular budget. For instance, if a community pool requires significant repairs or if a natural disaster damages shared spaces, a special assessment might be necessary.

 

  1. The Silicon Valley Factor

 

Silicon Valley is a unique real estate market. With its tech-driven economy, high property values, and competitive housing market, HOA fees here might differ from other regions. Here’s what sets Silicon Valley apart:

 

– Higher Standards: Silicon Valley communities often offer premium amenities, from state-of-the-art fitness centers to tech hubs. Maintaining these amenities to the expected standard can result in higher fees.

 

– Property Values: As property values increase, so does the cost of insurance, which can impact HOA fees.

 

– Landscaping and Environment: Silicon Valley’s climate requires specific landscaping needs, which can influence maintenance costs.

 

  1. Benefits of HOA Fees

 

While no one likes parting with their hard-earned money, HOA fees offer several benefits:

 

– Property Value Maintenance: Well-maintained amenities and strict community standards can help maintain or even increase property values.

 

– Shared Costs: Instead of individual homeowners bearing the cost of maintaining shared spaces, the burden is distributed, making it more manageable.

 

– Community Building: HOA fees often fund community events, fostering a sense of belonging and camaraderie among residents.

 

  1. Working with a Property Management Company

 

Understanding and managing HOA fees and assessments can be complex. That’s where property management companies like Intempus Realty come in. With expertise in budgeting, financial planning, and community management, we ensure that your HOA runs smoothly, fees are set appropriately, and homeowners receive value for their money.

 

HOA fees and assessments are an integral part of living in a managed community in Silicon Valley. While they might seem like just another bill to pay, they play a crucial role in ensuring that your community remains a desirable place to live. By understanding where these fees go and how they’re determined, homeowners can better appreciate the value they receive in return.

For more insights into property management and HOA operations in Silicon Valley, reach out to Intempus Realty. Our team of experts is here to guide you every step of the way. 

Understanding Your HOA Fees and Assessments in Silicon Valley

 

Homeowners’ Associations (HOAs) are a common feature in many Silicon Valley communities. If you own a property in one of these communities, you’re likely familiar with HOA fees and assessments. But what exactly are these fees, and how are they determined? In this article, we’ll delve deep into the intricacies of HOA fees and assessments in Silicon Valley, helping you understand where your money goes and why.

  1. What is an HOA?

Before we dive into the fees, it’s essential to understand what an HOA is. An HOA is a governing body that oversees the maintenance and management of shared community spaces, such as parks, pools, and clubhouses. They also enforce community rules and standards, ensuring that the neighborhood remains safe, clean, and aesthetically pleasing.

  1. The Basics of HOA Fees

HOA fees, often referred to as dues or assessments, are regular payments made by homeowners to fund the HOA’s operations. These fees cover a wide range of services and amenities, including:

– Maintenance of common areas

– Landscaping

– Security services

– Community events

– Insurance for shared spaces

– Reserve funds for future projects or unexpected expenses

  1. How are HOA Fees Determined?

In Silicon Valley, where property values are high and amenities are top-notch, determining HOA fees is a meticulous process. Here’s how it’s typically done:

– Budgeting: The HOA board, often with the help of property management companies like Intempus Realty, creates an annual budget. This budget outlines all expected expenses for the upcoming year.

– Dividing Costs: Once the total budget is determined, it’s divided among all homeowners in the community. This division can be equal or based on property size, value, or other factors specific to the community.

– Review and Adjust: HOA fees are reviewed annually. If the previous year’s expenses were higher or lower than expected, or if upcoming projects require additional funding, fees might be adjusted accordingly.

  1. Special Assessments

Apart from regular HOA fees, homeowners might occasionally be required to pay special assessments. These are one-time fees levied for specific projects or unexpected expenses not covered by the regular budget. For instance, if a community pool requires significant repairs or if a natural disaster damages shared spaces, a special assessment might be necessary.

  1. The Silicon Valley Factor

Silicon Valley is a unique real estate market. With its tech-driven economy, high property values, and competitive housing market, HOA fees here might differ from other regions. Here’s what sets Silicon Valley apart:

– Higher Standards: Silicon Valley communities often offer premium amenities, from state-of-the-art fitness centers to tech hubs. Maintaining these amenities to the expected standard can result in higher fees.

– Property Values: As property values increase, so does the cost of insurance, which can impact HOA fees.

– Landscaping and Environment: Silicon Valley’s climate requires specific landscaping needs, which can influence maintenance costs.

  1. Benefits of HOA Fees

While no one likes parting with their hard-earned money, HOA fees offer several benefits:

– Property Value Maintenance: Well-maintained amenities and strict community standards can help maintain or even increase property values.

– Shared Costs: Instead of individual homeowners bearing the cost of maintaining shared spaces, the burden is distributed, making it more manageable.

– Community Building: HOA fees often fund community events, fostering a sense of belonging and camaraderie among residents.

  1. Working with a Property Management Company

Understanding and managing HOA fees and assessments can be complex. That’s where property management companies like Intempus Realty come in. With expertise in budgeting, financial planning, and community management, we ensure that your HOA runs smoothly, fees are set appropriately, and homeowners receive value for their money.

HOA fees and assessments are an integral part of living in a managed community in Silicon Valley. While they might seem like just another bill to pay, they play a crucial role in ensuring that your community remains a desirable place to live. By understanding where these fees go and how they’re determined, homeowners can better appreciate the value they receive in return.

For more insights into property management and HOA operations in Silicon Valley, reach out to Intempus Realty. Our team of experts is here to guide you every step of the way. 

Thinking of Buying a Condo in Silicon Valley? What You Should Know About HOAs First

 

The Silicon Valley area of California is one of the most expensive housing markets in the country. With high demand and limited inventory, condominiums can seem like an appealing option for homebuyers looking to get into the market. However, before purchasing a condo, it’s important to understand how homeowners associations (HOAs) work and how they may impact your ownership experience. 

What is an HOA?

A homeowners association (HOA) is an organization comprised of all the owners within a condominium or planned community. When you purchase a condo that is part of an HOA, you automatically become a member. HOAs collect dues from residents to maintain common areas, manage community rules and enforce covenants. 

Here are some key things to know about HOAs in Silicon Valley:

HOA Fees

One of the main responsibilities of an HOA is to collect regular fees from residents to cover expenses like groundskeeping, amenities, insurance and maintenance of common areas. HOA fees are in addition to your monthly mortgage payment. 

In Silicon Valley, HOA fees often range from $200 to $700 per month depending on the amenities and services offered. Luxury buildings may charge over $1,000 per month. As a buyer, be sure to find out the HOA rate before making an offer and make sure the fees align with your budget. Fees often increase over time so it’s smart to factor in potential future hikes.

CC&Rs 

The covenants, conditions and restrictions (CC&Rs) are the set of governing documents that outline the rules of the community. CC&Rs are legally binding for all residents. Make sure you review the CC&Rs thoroughly before purchasing a condo, as they can impact your ownership experience. 

CC&Rs may dictate things like:

– Noise restrictions

– Pet policies 

– Architectural guidelines (like window treatments or paint colors)

– Parking and garage use rules

– Rental or lease policies 

– Move-in/move-out rules

If you are not comfortable with the regulations, keep looking for a building that better suits your lifestyle.

Amenities

One benefit of living in an HOA is access to community amenities. Typical amenities in Silicon Valley condos include:

– Swimming pool

– Fitness center 

– Clubhouse

– Business center 

– Playground 

– Dog park or pet area

– Landscaped courtyards or gardens

– Bike storage 

Newer luxury buildings may also offer amenities like a yoga studio, golf simulator, demonstration kitchen or rooftop lounge. Make sure you find out exactly which features are included before buying.

Financial Health

Ask to see the HOA’s financial statements, budget, reserve study, past meeting minutes and other financial documents. This will give you a clear picture of the HOA’s financial health and how well-managed it is. 

A healthy HOA should have at least 10-20% of annual dues contributions going to reserves for future repairs and replacements. You also want to ensure the HOA has a solid collection rate from residents. Any unpaid dues may result in extra fees levied on paying members.

Board and Management Company

Get to know who oversees the HOA. Is there an on-site manager, management company or volunteer board? Professional management is preferable for larger communities. You want to ensure rules are enforced consistently.

Attend a board meeting if possible to observe interactions and professionalism. It’s a good sign if the board listens to resident concerns and communicates openly. Any hint of nepotism or self-dealing should be a red flag.

Future Repairs and Maintenance

One of the HOA’s key responsibilities is maintaining common areas like lobbies, elevators, roofing, plumbing and more. As a resident, you’ll be responsible for paying your share of these repairs. 

Ask about upcoming projects, reserve studies and current condition of systems like the roof, elevators, pipes and parking garages. Ensure there is adequate funding for future repairs. Finding out you owe a special assessment for a new $500,000 roof after move-in is not ideal.

Rental Restrictions 

Some HOAs prohibit rentals altogether while others limit the number allowed. If you think you may want to lease your unit in the future, double check there are no restrictions. Keep in mind requirements like minimum lease terms and move-in fees.

Quality of Life

Beyond the rules and finances, make sure the HOA building and culture seems like a good fit for your lifestyle. Get a sense of the demographic makeup of residents. Consider conveniences like proximity to transit. 

Visit at different times of day/night to check for noise or nuisances. Consider factors like security measures and parking availability. Make sure you can envision enjoying living in the building long-term.

Looking Out for Red Flags

While HOAs aim to maintain property values and livability of a complex, some are poorly managed and run. Watch for red flags like hostile interactions at board meetings, financial mismanagement, untreated maintenance issues, excessive rentals or lack of transparency. An HOA with problems can quickly make owning a condo a nightmare.

Consulting an HOA Attorney

If you have specific concerns about CC&Rs, bylaws, rules enforcement or other HOA matters, it may be worth consulting an HOA attorney before purchasing. They can help you interpret governing documents and provide guidance on your rights and responsibilities as a member.

Finding the Right Condo and HOA

With careful research and realistic expectations, you can find a condo and homeowners association in Silicon Valley that fits your budget and lifestyle. Be prepared for HOA fees, rules and community norms ahead of time so there are no costly surprises down the road. Thoroughly investigate the HOA before purchasing to help ensure a smooth transition into condo living and homeownership.

Buying a condominium in the Silicon Valley area requires careful consideration of the homeowners association and its management, finances, rules, and overall quality of living. Doing your homework on the HOA before purchasing can help avoid unpleasant surprises down the road. If you’re feeling overwhelmed trying to evaluate HOAs on your own, don’t hesitate to enlist the services of a real estate professional. The agents at Intempus Realty have the experience to guide you in selecting a condo and HOA that suits your needs and lifestyle. For personalized assistance navigating the Silicon Valley condo market, contact Intempus Realty today.

5 Common HOA Rules Every Silicon Valley Homeowner Should Know

Living in a Silicon Valley homeowners association (HOA) community comes with certain rules and restrictions that residents must follow. While some people see HOAs as overly controlling, these organizations are in place to maintain community standards, enhance property values, and provide amenities. 

Understanding the most common HOA rules will help you avoid issues or surprises down the road. Though specific regulations differ between communities, there are several standard guidelines that tend to apply across most Silicon Valley HOAs.

Let’s look at five of the most common HOA rules that Silicon Valley homeowners need to know about:

1. Noise Restrictions

One of the top responsibilities of HOAs is enforcing noise restrictions, typically during evening and nighttime hours. The specific quiet hours can vary, but generally noise like loud music, parties, barking dogs, and television sound must be kept to a minimum from 10 p.m. to 7 a.m. on weeknights. Weekend and holiday quiet hours often start an hour later at 11 p.m. 

During quiet hours, residents should avoid noise that can be heard by neighbors inside their homes. Fines for noise violations typically start around $100 or more for the first offense. 

Most HOAs ban noise not just during quiet hours, but at any time if it rises to the level of a nuisance or disturbance for neighbors. This means even during the day, you may not make excessive noise from landscaping equipment, stereo systems, construction projects, etc.  

If you plan to host a large gathering, party, or event, check your HOA rules first. Many require residents to inform neighbors and/or request approval from the board for any parties over a certain number of guests.

2. Pet Policies

HOA pet policies often restrict the type and number of pets residents can have. For example, some HOAs prohibit certain dog breeds considered aggressive or unsafe, like pit bulls, Rottweilers, and Doberman pinschers. 

Pet ownership limits per household are also common, such as no more than two dogs or cats total. Specific weight limits for dogs may apply as well, usually 25 to 40 pounds maximum. 

Other standard pet rules include:

– Dogs must be leashed at all times in common areas

– Pet owners must pick up and dispose pet waste immediately  

– Pets cannot be left alone on balconies for extended periods where they may disturb neighbors

– Aggressive or excessive barking is prohibited

Some HOAs only allow small pets like cats, fish, and birds, while banning dogs entirely. Make sure to review and understand your HOA’s pet policy before getting a new furry friend!

3. Parking Rules

Parking is another common source of HOA complaints and violations. Silicon Valley HOAs often strictly regulate where residents and guests can park.

Assigned parking spots – Many communities assign 1-2 parking spaces per unit. Residents can only use their designated spots.

Permit parking – Additional permits may be required to park in certain shared lots or areas.

No street parking – Street parking may be prohibited entirely or limited to certain days and times, like overnight or more than 72 hours.

Restricted vehicle types – Oversized, commercial or inoperable vehicles are typically banned from parking in the community. 

 guest parking – Special permits or procedures may be needed for overnight guest parking.

Blocking driveways, parking on lawns and other violations can quickly lead to towing or fines. Know the parking layout and rules to avoid headaches. Attend an HOA meeting if any aspect is unclear.

4. Architectural Guidelines 

HOAs often have strict architectural review processes in place to maintain a consistent look and feel in the community. This means exterior changes like installing a fence, deck, or patio requires submitting plans and securing HOA approval first. 

Items commonly needing approval include:

– Exterior paint colors

– Roof replacements

– Door and window changes

– Solar panel installations

– Landscaping overhauls

– Swimming pool additions

– Large play equipment or structures

HOAs want to ensure any visible changes align with governing aesthetics and standards. Research the process and timeline so projects aren’t delayed.

Even interior renovations may need approval if they impact the outward appearance, like converting a garage into a living space. Always check before starting any major construction.

5. Rental Restrictions

Lastly, HOAs often limit how many homes can be rented out at one time. Rental caps typically range from 10% to 50% occupancy.

The intent is preventing the community from becoming predominantly filled with tenants rather than resident owners. HOAs also want to avoid units being used as short-term rentals like Airbnbs. 

Before purchasing a unit to lease out, speak with the HOA board to understand the rental rules and confirm you can secure a rental permit.

Some HOAs prohibit leasing entirely for a certain initial period, like the first 3 years after purchase. This helps attract committed resident owners rather than investors.

Knowing these five common HOA rules will help avoid missteps as a Silicon Valley homeowner. Always review your CC&Rs thoroughly and consult your HOA board with any questions. 

While HOAs aim to enhance communities, they do limit freedoms that would otherwise apply for non-HOA properties. Make sure you are comfortable with the trade-offs before purchasing in an HOA-governed subdivision.

With hundreds of HOAs across Silicon Valley, specific regulations vary. But these examples reflect typical guidelines and restrictions in homes associations across the region. Keep them in mind to maintain compliance and harmony in your shared community.

Living in a Silicon Valley HOA community requires adjusting to rules and restrictions for the betterment of all residents. If you’re considering purchasing a home governed by a homeowners association, make sure to thoroughly research the specific HOA requirements and limitations in advance.

While the trade-offs are not for everyone, HOAs provide amenities, communal spaces and uniform aesthetics that many homeowners appreciate and value. 

If you want to buy in one of the top Silicon Valley HOAs, the knowledgeable real estate professionals at Intempus Realty can guide you. Our agents are experts at working with HOAs and have in-depth experience with communities across the region.

Contact our team today to start the process and find an HOA home that meets your needs and lifestyle. We can provide HOA contacts, documents, and details to set your expectations. Our goal is making your purchase smooth and successful from start to finish.

The right home is waiting – let Intempus Realty help you find it!

Best HOA Management

How to Choose the Right HOA Management Company for Your Community

Homeowners associations (HOAs) are responsible for the management and maintenance of communities, and hiring an HOA management company can help to streamline the process. However, choosing the right HOA management company for your community can be a difficult decision. In this article, we will discuss some key factors to consider when choosing an HOA management company.

1. Experience and Reputation

One of the most important factors to consider when choosing an HOA management company is their experience and reputation. Look for a company that has a proven track record of success in managing communities similar to yours. Additionally, be sure to read reviews and testimonials from other clients to get a sense of their reputation within the industry.

2. Services Offered

Another important consideration when choosing an HOA management company is the services they offer. Make sure the company offers the specific services that your community needs, such as financial management, maintenance and repairs, and enforcement of rules and regulations. Additionally, look for a company that is flexible and can customize their services to meet the unique needs of your community.

3. Communication and Responsiveness

Effective communication is crucial for the success of any HOA, and it is essential to choose a management company that prioritizes communication and responsiveness. Look for a company that is easy to get in touch with, responds to inquiries in a timely manner, and is transparent in their communication with the board of directors and homeowners.

4. Fees and Contract Terms

It is also important to consider the fees and contract terms of an HOA management company. Look for a company that is transparent about their fees and provides a detailed breakdown of their costs. Additionally, make sure to review the contract terms carefully and ensure that they align with the needs and goals of your community.

5. Professionalism and Customer Service

Lastly, choose an HOA management company that is professional and provides excellent customer service. Look for a company that is well-organized, has a dedicated team of professionals, and values the needs and concerns of their clients. In summary, choosing the right HOA management company is a critical decision for the success of your community. When evaluating potential management companies, consider their experience and reputation, services offered, communication and responsiveness, fees and contract terms, and professionalism and customer service. If you are in need of HOA management services, please contact Intempus Management. Our experienced team can help you with all of your community management needs.
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5 Reasons Why HOAs Need Professional Management

Homeowners associations (HOAs) are organizations that help maintain and manage communities. While some HOAs may be managed by a volunteer board of directors, others choose to hire an HOA management company to handle the day-to-day operations. In this article, we will discuss the services that HOA management companies provide.

1. Financial Management

One of the main responsibilities of an HOA management company is to handle the financial aspects of the community. This includes collecting HOA dues, paying bills and expenses, and maintaining financial records. Additionally, HOA management companies can provide financial reports to the board of directors and handle audits.

2. Maintenance and Repairs

HOA management companies can also handle maintenance and repairs within the community. This may include tasks such as landscaping, pool maintenance, and common area upkeep. Additionally, they can handle repairs and replacements to community property such as signs, fences, and lighting.

3. Enforcement of Rules and Regulations

Another important aspect of an HOA management company is to enforce the rules and regulations of the community. This includes issuing warnings and fines to homeowners who violate community rules, handling disputes between homeowners, and ensuring that the community is in compliance with local and state laws.

4. Communication

HOA management companies can also handle communication between the board of directors and homeowners. This includes sending out newsletters and other communication materials, responding to homeowner questions and concerns, and handling requests for information from potential homebuyers.

5. Record-Keeping and Administration

Lastly, HOA management companies are responsible for maintaining accurate records and handling administrative tasks. This includes keeping track of meeting minutes, maintaining homeowner and vendor files, and handling insurance and legal issues.

In summary, HOA management companies provide a wide range of services that help to maintain and manage communities. Whether your community is small or large, an HOA management company can help ensure that your community is well-maintained, financially stable, and in compliance with all laws and regulations.

If you are in need of HOA management services, please сontact  Intempus Management. Our experienced team can help you with all of your community management needs.

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What is a Homeowners Association or HOA?

Picture yourself out and about house shopping. You visit a neighborhood that captures your imagination. The beautiful lawns and landscaping further enhance the eye-pleasing houses coordinated by style and color on one street after another. Your real estate agent sees your eyes light up and explains that the neighborhood is part of an HOA. Anytime you buy a home in an area governed by a homeowners association (HOA), it will affect you, your family, your expenses as a homeowner, and your experiences in the neighborhood. HOA basics follow.

What is an HOA?

An HOA is a homeowners association. An HOA is a non-profit organization that handles community management and involves collecting monthly fees to pay for shared amenities and other expenses. All property owners within an HOA are required to pay the required fees and follow a set of rules and bylaws. The association establishes and enforces those rules and bylaws, usually through representatives elected by the homeowners.

What is an HOA fee, and what does it cover?

HOA fees are the dues that each community homeowner must pay to cover amenities and the maintenance of all common areas. Fees range widely, starting as low as under $200 per year to thousands of dollars every month. The average cost of an HOA is estimated at about $170 monthly.

HOA fees help to cover:

  • Costs of shared amenities
  • A reserve fund for large expenditures, such as resurfacing a parking lot
  • Special assessments that may be required for large, unexpected one-time expenses, such as making repairs after a flood

What amenities do HOAs provide?

The amenities provided by an HOA differ according to the decisions made within each separate organization. The more amenities, the higher the costs. The following are among the most popular amenities covered by HOA fees:

  • Security
  • Playgrounds
  • Fitness centers
  • Swimming pools
  • Clubhouses
  • Golf courses
  • Parking garages
  • Community events
  • Centers for retirees

Services such as trash removal, landscaping, and building maintenance in shared spaces may also be provided by an HOA. 

What rules and regulations are associated with HOAs?

It is always important to find out the details about a particular HOA. Review the HOA’s bylaws as well as its Covenants, Conditions, and Restrictions—documentation commonly referred to as the CC&R—which outlines the rules of the community.

Read the CC&R to determine whether you want to live under the community’s rules. For instance, you may be required to get approval for any additions you make to your home or even before replacing your roof. Sometimes an HOA prohibits the freedom you might otherwise have to rent out your home.

What if you break the CC&R?

As you carefully review a community’s CC&R, pay special attention to the consequences of breaking the rules. Punishments vary, and associations are all run somewhat uniquely. Usually, any violations or late payments first receive a polite reminder by mail and perhaps later in person. Most violations are resolved in this way. However, you could be charged a one-time fine or your fine may involve a fee for each day in which there was a violation. One form of punishment for breaking HOA rules is banning you from using common areas. 

What happens if you don’t pay your HOA fees?

Failing to pay your HOA fees is one of the ways in which you break community rules. Typically, when you miss a payment, you will be charged interest and late fees. You are subject to being sued for unpaid HOA fees. In most cases, HOAs are able to put a lien on your house due to unpaid fees. The rules of the community may make it possible to foreclose on your home.

How are HOAs run?

HOAs operate in various ways. It is most common that an HOA is run by a board of volunteer homeowners who live in the community, and the board members are typically voted in by fellow HOA members. Sometimes, though, a real estate developer or property management company runs HOAs. 

What are the Pros & Cons of an HOA?

The Pros of HOAs may include:

  • Home value may be increased.
  • The neighborhood is consistently well-maintained.
  • Amenities often make HOA fees worth the cost, providing perks such as swimming pools, gyms, snow removal, a clubhouse, playgrounds, on-site security, and opportunities to socialize with neighbors.
  • Disputes between neighbors involving property-related issues can be handled by an HOA board.

The Cons of HOAs may include:

  • The HOA fees could put too much of a stretch on your household budget.
  • The HOA board has an option to hike membership costs.
  • Special assessments could further increase the cost of an HOA membership.
  • Restrictions can potentially infringe on many freedoms, including such things as the color and style of your mailbox, the number of guests you can entertain, and whether you can hang a flag from your porch. 
  • Homeownership can be at risk because foreclosure may be possible if you can’t meet HOA requirements.

What are some of the reasons people regret buying property in an HOA?

Buying property that requires HOA membership may not be for you if:

  • You hate being told what you can and can’t do.
  • You enjoy things that are not approved by most HOAs, such as working on cars in your driveway.
  • You want your home exterior to have a unique appearance.
  • You prefer to have no strings attached to home ownership.
  • After your mortgage has been paid off, you don’t want to pay HOA fees.

What are the top reasons people love living in an HOA?

A home in an HOA community may be a perfect fit for you if:

  • You appreciate uniformity and order.
  • You are highly tolerant of rules and regulations.
  • You will make good use of the amenities and services provided by your HOA.
  • The track record of your HOA is that property values consistently increase.
  • You feel good about going home to a community that always looks beautiful.

Real estate agents can help you by looking for houses only in neighborhoods that do or don’t have an HOA, depending on your preference. Or, if you aren’t sure, real estate professionals can help you sort out whether a particular HOA fits your needs and your budget.

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