Insights from the 2024 CINC Report

In an era where the HOA management sector is rapidly evolving, Intempus Management Company exemplifies innovation and excellence. Our unwavering dedication to enhancing the community living experience motivates us to embrace the latest industry trends and insights. The 2024 CINC Report, rich with in-depth analysis of the community association management (CAM) landscape, offers crucial guidance for HOA management professionals. This discussion explores the report’s pivotal findings and their implications, aiming to elevate HOA management practices.


Top Threats By Audience

Community Associations

Management Companies

Community Managers

HOA/COA education

Deferred maintenance

Deferred maintenance

Deferred maintenance

HOA/COA board education


Homeowner engagement


Underfunded reserves

HOA/COA relations/recruitment

Underfunded reserves

Economic fluctuation


Prioritizing Deferred Maintenance to Preserve Community Integrity


The CINC Report underscores deferred maintenance as a paramount challenge within the HOA management challenges arena. Neglect in community upkeep not only diminishes property values but jeopardizes resident safety. It stresses the importance of proactive maintenance schedules to maintain and elevate community standards. By confronting these challenges, HOA boards safeguard investments and nurture community pride. At Intempus, we champion proactive maintenance strategies, ensuring our communities not only sustain but thrive.


Adapting to Insurance and Legislative Shifts in HOA Management


The landscape of HOA insurance premiums and legislative changes is ever-changing, introducing new complexities for associations, particularly in disaster-prone or heavily regulated areas. The 2024 CINC Report illuminates these shifts, advocating for adaptive strategies to smoothly navigate this evolving terrain. By reevaluating insurance policies and aligning with new legislative requirements, HOAs can mitigate risks and ensure compliance. Intempus is proactive in navigating these waters, collaborating with legal and insurance experts to adeptly guide our communities through these changes, ensuring preparedness and resilience.


Leveraging AI and Technology for Superior HOA Management


The integration of AI in HOA management marks a significant advancement in the CAM field. Innovations, like CINC’s AI tool for homeowners, offer streamlined operations and enhanced service delivery. Yet, with great power comes great responsibility, particularly in secure data management. Intempus leads in adopting these technologies, all the while prioritizing stringent security protocols to safeguard sensitive homeowner information. Our goal is to harness AI and digital solutions to boost efficiency and deliver exceptional services to our communities.


Cultivating Robust Communication and Community Engagement


Effective HOA communication strategies are pivotal for community engagement and strengthening board management relations. The CINC Report emphasizes the importance of robust communication channels in fostering trust and participation among residents. At Intempus, transparent communication is key. We employ a blend of innovative and traditional communication methods to ensure every voice is heard and valued.


In essence, the insights from the 2024 CINC Report serve as a beacon for the future of HOA management. Intempus Management is dedicated to harnessing these insights, setting a new benchmark in the industry. By addressing maintenance proactively, navigating insurance and legislative landscapes adeptly, embracing technological advancements, and fostering effective communication, we are redefining excellence in HOA management. Contact us today to learn more about our HOA services.

Los Gatos HOA Management Needs

Nestled at the foothills of the Santa Cruz Mountains, Los Gatos, California, presents a blend of small-town charm with the sophistication of a mature, suburban community. This scenic town is home to a variety of residential settings, from quaint historic neighborhoods to modern condominium complexes, each contributing to the rich tapestry that defines Los Gatos. Given this diversity, the importance of specialized homeowner association (HOA) management cannot be overstated. Effective HOA management is pivotal in preserving the community’s aesthetic appeal, maintaining property values, and ensuring that residents enjoy a high quality of life.


Enter Intempus, a premier provider of HOA management services, renowned for its tailored approach to meet the specific needs of Los Gatos communities. With a deep understanding of the local real estate landscape and a commitment to excellence, Intempus stands out as the go-to company for HOA boards seeking to navigate the complexities of community management with ease and expertise.


Discover the Intempus difference in HOA management tailored for Los Gatos.


Why Choose Intempus for Your Los Gatos HOA


Selecting Intempus for HOA management in Los Gatos means more than just enlisting a service provider; it signifies partnering with a team that brings unparalleled local expertise and a personalized service approach to the table. Intempus prides itself on its comprehensive understanding of Los Gatos’s specific community dynamics, regulatory environment, and the unique challenges and opportunities presented by its diverse housing landscape.


This local insight allows Intempus to offer HOA management solutions that are not only effective but also empathetic to the needs of each community they serve. From strategic planning and financial management to maintenance and community engagement, Intempus ensures that every aspect of HOA management is handled with the utmost care and professionalism. Their personalized approach means that no detail is too small, no challenge too big, and that every community’s character and values are respected and upheld.


Connect with Intempus for expert HOA management solutions that understand Los Gatos.

Comprehensive HOA Management Services Offered by Intempus


Intempus stands at the forefront of HOA management in Los Gatos, offering a broad spectrum of services designed to address every aspect of community management. This full-service approach ensures that HOAs can achieve their operational objectives while enhancing the living experience for all residents. From administrative duties and financial oversight to maintenance and beyond, Intempus’s suite of services covers:


– Administrative Management: Ensuring efficient day-to-day operations, enforcing community rules and regulations, and providing support for HOA boards.

– Financial Management: Offering meticulous financial oversight, including budgeting, financial reporting, and assessment collections, all tailored to safeguard the financial health of the community.

– Property Maintenance: Proactively maintaining community assets to the highest standards, addressing both routine and emergency maintenance needs swiftly to preserve and enhance property values.

– Community Engagement: Developing and implementing strategies to foster a vibrant community spirit, from organizing events to facilitating open channels of communication between residents and the HOA board.


This comprehensive service package is customized to the unique market and community needs of Los Gatos, ensuring that every HOA under Intempus’s management thrives.


Explore the comprehensive HOA management services Intempus offers in Los Gatos.


Tailored Management Strategies for Los Gatos Communities


Understanding that each Los Gatos community has its distinct character and set of challenges, Intempus excels in delivering customized HOA management solutions. Whether it’s a historic neighborhood requiring sensitive maintenance practices or a modern condominium complex seeking innovative engagement strategies, Intempus tailors its services to meet and exceed the specific needs of each community it serves.


This customization extends to all facets of HOA management, from financial strategies designed to optimize budgets without compromising service quality to maintenance plans that address the unique characteristics of each property. Intempus works closely with HOA boards to understand their vision and objectives, ensuring that the management plan not only addresses current needs but also anticipates future challenges and opportunities.


Get a customized management plan from Intempus, perfectly suited to your Los Gatos community’s needs.


Leveraging Technology for Efficient HOA Management

In today’s fast-paced world, leveraging technology is not just an advantage; it’s a necessity for efficient HOA management. Intempus is at the forefront of incorporating technological innovations to streamline operations and enhance communication within Los Gatos communities. By utilizing state-of-the-art software and online platforms, Intempus ensures that all aspects of HOA management—from financial transactions to maintenance requests—are handled with precision and ease.


This technological approach offers several benefits:

– Enhanced Communication: Digital platforms facilitate timely and transparent communication between the HOA board, management team, and residents, ensuring everyone is informed and engaged.

– Efficient Operations: Automated systems for financial management, maintenance scheduling, and document storage simplify complex processes, allowing for more efficient use of resources.

– Transparency and Accessibility: Residents have easy access to important information, documents, and account statuses, fostering trust and transparency within the community.


Intempus’s commitment to technology-driven solutions positions HOA communities in Los Gatos to not only meet the current needs of their residents but also adapt to future challenges seamlessly.


Experience the future of HOA management with Intempus’s advanced technological solutions in Los Gatos.


Building and Sustaining Community Engagement


One of Intempus‘s core beliefs is that vibrant communities are built on the foundation of strong engagement and active participation. In Los Gatos, where the community fabric is diverse and rich, fostering this engagement becomes crucial for the well-being of the HOA and its members. Intempus employs a variety of strategies aimed at encouraging resident involvement and building a cohesive community spirit. 


Key initiatives include:

– Community Events: Organizing regular events that cater to all demographics within the community, from family-friendly gatherings to meetings that address the interests and concerns of all residents.

– Effective Communication Channels: Utilizing both traditional and digital means to keep the lines of communication open, ensuring residents feel heard and valued.

– Feedback Mechanisms: Implementing structured processes for collecting and acting on resident feedback, demonstrating that their opinions play a critical role in community decisions.


These efforts not only enhance the living experience for residents but also contribute to a stronger, more united community where everyone feels a sense of belonging and pride.


Enhance your community’s cohesion and spirit with Intempus‘s dedicated engagement strategies in Los Gatos.


Partnering with Intempus for Exceptional HOA Management in Los Gatos


Selecting Intempus as your HOA management partner in Los Gatos is a choice for unparalleled service, innovation, and community focus. With a comprehensive suite of management services, a personalized approach to each community’s needs, advanced technological solutions, and a deep commitment to fostering community engagement, Intempus stands out as the premier HOA management company in Los Gatos.


Intempus’s expertise in local HOA management, combined with their forward-thinking strategies and dedication to excellence, ensures that communities in Los Gatos not only thrive but also evolve into their best versions. For HOA boards seeking a management company that is truly invested in their community’s success, Intempus offers the perfect blend of skill, care, and innovation.


Choose Intempus for exceptional HOA management that brings out the best in your Los Gatos community.

HOA Management Needs in Campbell

Campbell, California presents a unique blend of suburban serenity and urban convenience. This vibrant city, with its diverse communities and picturesque neighborhoods, demands a nuanced approach to homeowner association (HOA) management. Effective HOA management is pivotal in Campbell, where the preservation of community values and the enhancement of property aesthetics directly influence resident satisfaction and property values.


Intempus Realty, renowned for its comprehensive HOA management services, stands at the forefront of addressing these needs in Campbell. With a tailored approach that respects the individuality of each community, Intempus not only aims to maintain but significantly enhance the living experience within these neighborhoods. Their expertise in navigating the complexities of California’s real estate regulations and their commitment to community well-being positions them as a leading choice for HOA management in Campbell.


Discover how Intempus revolutionizes HOA management in Campbell, enhancing community value and resident satisfaction.


Local Expertise in HOA Management


The cornerstone of Intempus’s success in HOA management lies in its profound local expertise and personalized service approach. Understanding the fabric of Campbell’s communities allows Intempus to devise management strategies that are both effective and empathetic. This local insight ensures that each HOA’s specific needs are met, from regulatory compliance to enhancing community engagement, thereby fostering environments where residents truly thrive.


Choosing Intempus means more than securing a management company; it signifies partnering with a team deeply invested in Campbell’s community life. Their local expertise translates into proactive management solutions that anticipate and address issues before they escalate, ensuring the smooth operation of HOAs and the satisfaction of their members.


Leverage Intempus’s local HOA management expertise in Campbell for unparalleled community success.


Comprehensive HOA Management Services


Intempus’s approach to HOA management in Campbell is distinguished by its breadth and depth of services, designed to address all aspects of community management comprehensively. From meticulous administrative tasks and financial oversight to property maintenance and resident relations, Intempus offers a full suite of services tailored to the unique dynamics of Campbell’s communities.


Their administrative services ensure the efficient operation of HOAs, handling everything from board meeting organization to enforcement of community rules and regulations. Financial management is approached with precision and transparency, with Intempus providing detailed budgeting, financial reporting, and assessment collection services. On the maintenance front, Intempus prioritizes the upkeep and enhancement of community assets, ensuring that properties not only retain but also appreciate in value over time.


Explore Intempus’s comprehensive HOA management services to meet and exceed your Campbell community’s needs.


Custom HOA Solutions for Campbell Communities


Recognizing the diversity within Campbell’s communities, Intempus prides itself on offering customized HOA management solutions. Whether managing a quaint condo association or overseeing a sprawling residential community, Intempus tailors its services to meet each community’s unique requirements and aspirations. This bespoke approach ensures that every HOA benefits from services that not only address its immediate needs but also align with its long-term vision.


Customization extends to all facets of HOA management, including financial planning, community engagement strategies, and maintenance schedules. By working closely with HOA boards, Intempus crafts strategies that are both effective and reflective of the community’s values and goals, thereby enhancing the living experience for all residents.


Get a custom HOA management solution from Intempus, perfectly aligned with your Campbell community’s objectives.

Advanced Technology for Efficient HOA Management


In an era where efficiency and accessibility are paramount, Intempus distinguishes itself by integrating advanced technology into its HOA management practices in Campbell. This adoption of innovative tools and platforms ensures that HOA boards and residents enjoy streamlined operations, enhanced communication, and unparalleled transparency. For Intempus, technology is not just about simplifying tasks; it’s about enriching the community experience and fostering a connected, engaged neighborhood.


Digital platforms facilitate seamless communication between the management team, the HOA board, and the residents, allowing for immediate updates, feedback, and resolutions to community concerns. Financial management software offers real-time insights into budgets, expenditures, and financial health, empowering boards with the information needed to make informed decisions. Moreover, maintenance requests and scheduling become effortlessly efficient, ensuring that community spaces and amenities are always at their best.


Experience the future of HOA management with Intempus’s advanced technological solutions in Campbell.


Strong Community Engagement


Intempus’s approach to HOA management in Campbell extends beyond the operational and financial aspects to include a strong emphasis on community engagement and building. Recognizing that the heart of any successful HOA lies in its community, Intempus employs strategies designed to foster a sense of belonging, encourage resident participation, and enhance overall community spirit.


Through organized events, regular community meetings, and open forums for feedback, Intempus creates opportunities for residents to engage with each other and with the management team. This open line of communication not only nurtures a positive living environment but also builds trust and transparency between the HOA management and the community members. Initiatives such as community improvement projects, social gatherings, and volunteer programs further cement the sense of community, making each neighborhood under Intempus’s management a place where people feel connected and valued.


Enhance your community’s cohesion and spirit with Intempus‘s dedicated engagement strategies in Campbell.


Why Intempus in Campbell’s HOA Management


Choosing Intempus for HOA management in Campbell means opting for a partner that brings a comprehensive, thoughtful approach to every aspect of community management. With a keen focus on local expertise, customized service plans, advanced technological integration, and a commitment to fostering vibrant community engagement, Intempus sets itself apart as the premier HOA management company in Campbell.


Intempus‘s dedication to excellence, transparency, and innovation in HOA management ensures that every community they serve not only meets but exceeds its potential. For HOA boards and residents in Campbell looking for a management company that truly understands their needs and is committed to their community’s success, Intempus is the unequivocal choice.


Partner with Intempus for exceptional HOA management that brings out the best in your Campbell community.

What Should Be Included in Your HOA Management Contracts and Agreements

Homeowners Associations (HOAs) play a vital role in maintaining the value and integrity of residential communities. Establishing a clear and detailed HOA management contract is essential for a successful partnership between the association and its management company. This guide outlines the key components that should be included in your HOA management contracts to ensure a smooth and effective collaboration.


Scope of HOA Services


The contract should clearly define the scope of services provided by the management company. This may include financial management, administrative support, maintenance coordination, vendor management, and more. Detailing specific services helps set clear expectations and ensures that all parties are aligned.


Legal Compliance and Regulatory Adherence


Compliance with local, state, and federal laws and regulations is paramount. The contract should outline the responsibility of the management company to stay updated on legal requirements and ensure that the HOA remains in full compliance. This includes adhering to Fair Housing laws, tax regulations, and any other relevant statutes.


Financial Reporting and Budgeting


Financial transparency is crucial for HOA operations. The contract should specify the frequency and format of financial reports provided by the management company. This includes budget preparation, expense tracking, and reserve fund management. Clear financial reporting ensures that the HOA can make informed decisions about its financial health.


Maintenance and Repairs Management


Maintenance is a core responsibility of any HOA. The contract should outline how the management company will handle routine maintenance, repairs, and larger-scale projects. This includes a protocol for identifying and addressing maintenance issues promptly to prevent further damage or deterioration.


Vendor and Contractor Management


Managing relationships with vendors and contractors is a critical aspect of HOA operations. The contract should detail how the management company will select, contract, and oversee vendors for services such as landscaping, janitorial work, and repairs. Clear guidelines ensure that the HOA receives quality services at competitive prices.


Communication Protocols


Effective communication is essential for a successful partnership. The contract should establish protocols for regular updates, reporting mechanisms, and methods of contact between the management company and the HOA board. This helps maintain transparency and ensures that all parties are informed and aligned.


Dispute Resolution Mechanisms


Inevitably, disputes may arise within an HOA community. The contract should outline a clear process for resolving conflicts, whether they involve homeowners, vendors, or other stakeholders. Having a structured approach to dispute resolution helps maintain harmony within the community.


Insurance and Risk Management


The contract should address insurance coverage and risk management strategies for the HOA. This includes liability coverage, property insurance, and any additional coverage deemed necessary for the community. A well-defined insurance plan helps protect the HOA from unforeseen events.


By incorporating these key components into your HOA management contracts, you can establish a solid foundation for a successful partnership. Remember to review and update contracts periodically to adapt to changing needs and regulations. A well-crafted contract ensures that both the HOA and the management company are aligned in their efforts to enhance the community’s overall well-being and value.


For your HOA needs, consider reaching out to Intempus Management. With extensive experience in managing nearly 100 HOAs, Intempus brings a wealth of expertise and a proven track record in providing top-notch services. Trust in a partner who understands the unique dynamics of homeowners associations and is committed to their success. Contact Intempus today to elevate your community management experience.

How to Make Sure You’re Getting the Best Value from Your HOA Management Company  

An HOA management company shoulders major responsibilities when caring for your community. As an HOA board member, you want assurance the management team merits every penny of the fees collected. 

Follow these tips to evaluate whether your HOA management provider delivers robust service and attention that aligns with the compensation:


Review the Contract Regularly

Your management contract outlines the services, responsiveness, reporting, and fees you can expect for your community. Re-examine this agreement annually to ensure you’re receiving everything stipulated. Renegotiate if discrepancies exist between the stated terms and actual delivery of services.


Assess Responsiveness

Responsiveness goes beyond just being available for emergencies 24/7. Assess whether:

– Emails/calls get returned within 24 hours or sooner 

– Community managers follow through on requests in a timely manner

– Managers proactively notify the board of important updates  

Conscientious managers make themselves consistently accessible rather than only reacting when issues arise. 


Evaluate Staff Expertise and Professionalism

The capability of the personnel overseeing your property greatly impacts the value received. Consider:

– Relevant qualifications – licensing, certifications (CAM, AMS, PCAM)

– HOA-specific training and access to continuing education  

– General expertise level based on interactions  

– Professionalism and demeanor with residents 

Having a skilled, experienced team preserves and enhances your asset with proper maintenance and governance.


Review Reporting Frequency and Transparency

The right management partner readily shares data through:

– Periodic financial statements and budget variance reports  

– Maintenance logs tracking issues that arise

– Updates on rule violations, architectural changes, etc.  

– Prompt notification of emergencies or other developments

– Annual meetings reviewing the year and planning ahead

Managers who freely provide documentation offer valuable transparency. 


Assess Service Scope and Execution

Review the agreed upon scope of services and objectively evaluate how well each area gets handled:


– Maintenance – Are work orders, preventive maintenance, inspections, etc. performed consistently and urgently?

– Finance – Are statements accurate and provided on schedule? Are assessments collected successfully?

– Governance Support – Does manager enforce bylaws evenly? Do they provide guidance on amendments, disputes, etc.?

– Vendor Oversight – Are contractors properly vetted and managed?

– Resident Services – Does staff address complaints promptly? Are amenities well-maintained?

Identify any weak spots where additional oversight could strengthen performance.


Evaluate the Strength of Community Relationships 

Engaged managers focused on community building provide great additional value through:

– Organizing resident events – clean-ups, picnics, holiday celebrations

– Facilitating communication via newsletters, websites, social media pages  

– Encouraging community input through surveys, committees, etc.

– Promoting compliance through diplomacy and trust building

This fosters goodwill, cooperation, and a sense of pride among homeowners.


Benchmark Fees Against the Market

While cost shouldn’t be the only consideration, ensure your fees stay reasonably aligned with current market rates by:

– Comparing proposed increases against inflation  

– Surveying neighboring HOAs on fee structures

– Securing competitive bids to leverage during contract negotiations

– Considering amenity levels and service differences when comparing rates

Paying above-average fees may be acceptable for superior service. But overpaying erodes value.


Measure Resident Satisfaction 

Gauge whether residents share the board’s perspective by: 

– Informally engaging homeowners at meetings and community events

– Distributing annual satisfaction surveys to capture anonymous feedback

Consistently high marks indicate homeowners agree management delivers substantial value. Low scores warrant investigation into potential gaps.


Run an RFP Process Periodically 

Undergoing a full RFP process every 3-5 years can benchmark your current relationship against competitor offerings. You may discover opportunities to reduce costs, upgrade services, or identify a better-suited partner. Just be sure to give sufficient termination notice to your existing provider per contract terms. 

While not always resulting in a change, RFPs provide helpful perspective.

By regularly evaluating your management company across these dimensions, HOA boards can ensure their community receives top-notch service and value. Don’t leave it to chance – be proactive assessing the performance of your property management provider. For professional HOA management that prioritizes open communication and providing maximum value, connect with the experts at Intempus.

Qualities to Look for When Evaluating HOA Management Companies in Cupertino

Selecting the right HOA management company is one of the most important decisions an HOA board makes. The management company oversees critical operations like maintenance, finances, compliance, communications, and more. In a city like Cupertino with its mix of condos, townhomes, and planned communities, having skilled professional management provides tremendous value. But HOA boards must carefully vet management companies to find the ideal fit. Here are the top criteria associations should look for when evaluating HOA management firms in Cupertino.


Experience Working with Local Communities


Look for HOA management companies with extensive experience serving associations specifically in Cupertino and similar Silicon Valley cities. Local market knowledge helps managers better address community needs and priorities. Ask about the longevity of their area relationships and types of properties served. Domain expertise in the region demonstrates commitment.


For example, Intempus HOA Management has been providing community management services in Cupertino for over 15 years. Our managers understand local architectural standards, city ordinances, vendor pricing, and resident expectations. This enables us to deliver customized solutions honed for Cupertino HOAs.


Strong Financial Management


A management company plays a lead role in the fiscal oversight of the HOA, from budgeting to collecting assessments to managing reserves. Ensure prospective managers have strong financial acumen and reporting capabilities.


Intempus HOA Management handles all aspects of financial management using industry-leading software. Our monthly financial packets provide transparent visibility into budgets vs. actuals, cash balances, general ledgers, and more. We also provide expert consultation on reserve studies, investing excess reserves, and controlling costs.


Robust Technology Capabilities  


Management companies need cutting-edge solutions to provide convenience and efficiency. Look for technology features like:


– Online homeowner portals for account access 24/7

– Digital community notifications by text and email

– Streamlined online payment processing 

– Seamless accounting system integrations

– Paperless cloud storage for records and files

– Mobile apps to connect residents and personnel


Intempus utilizes best-in-class technology to digitize, optimize and simplify association management. Our intuitive homeowner portal and mobile app foster community engagement.


Effective Maintenance Coordination


One of the most vital roles an HOA manager plays is coordinating maintenance for common areas and amenities. Probe their process for scheduling, completing, and quality checking recurring services as well as handling emergencies. Also look for established relationships with trusted Cupertino-area vendors who offer prompt service at competitive rates. 


At Intempus, we have a streamlined maintenance process using tech-enabled tracking and vendor oversight. Our local contractor relationships ensure quality work at the lowest cost. We handle all maintenance so boards can focus on big-picture priorities.


Strong Communication Skills


Day-to-day communication with homeowners, board members, contractors and other stakeholders is imperative. Ensure management companies have systems to keep residents informed via newsletters, emails, mobile alerts, meetings, and the HOA website. Responsiveness to homeowner inquiries is also key.


Our managers excel at consistent communication through multiple channels including our homeowner portal. We field resident requests promptly and encourage community engagement. Keeping homeowners informed and involved leads to harmony.


Focus on Compliance and Risk Reduction


California HOAs must comply with complex laws, insurance requirements, health codes and more. Expert HOA managers are constantly training on regulatory changes and compliance best practices to reduce association risk. Prioritize firms with experience guiding boards on key legal, safety and business continuity issues impacting communities.  


Intempus has dedicated personnel to monitor emerging compliance issues and work with boards to implement loss control and risk management programs. We help associations avoid missteps, litigation and penalties down the road.


Industry Leadership and Education


Look for managers committed to furthering professional development and industry advocacy through groups like CAI and CACM. Active involvement indicates they follow HOA management best practices and prioritize ethics and education.


Our management team contributes to CAI’s curriculum and learning programs. We pursue industry credentials like PCAM certifications to remain leaders in the field. Ongoing education allows us to deliver exceptional service.


When vetting HOA management companies in Cupertino, prioritize firms that check all the boxes above. The Intempus team meets every criterion through our localized experience, financial acumen, robust technology, maintenance coordination, communication excellence, compliance focus, and industry leadership. Discover why over 100 associations trust us to manage their communities. Contact Intempus to find the ideal fit for your HOA.

A Guide to Finding the Best HOA Management Company for Your Community in Silicon Valley


Homeowners’ Associations (HOAs) are a common feature in many Silicon Valley communities. If you own a property in one of these communities, you’re likely familiar with HOA fees and assessments. But what exactly are these fees, and how are they determined? In this article, we’ll delve deep into the intricacies of HOA fees and assessments in Silicon Valley, helping you understand where your money goes and why.


  1. What is an HOA?


Before we dive into the fees, it’s essential to understand what an HOA is. An HOA is a governing body that oversees the maintenance and management of shared community spaces, such as parks, pools, and clubhouses. They also enforce community rules and standards, ensuring that the neighborhood remains safe, clean, and aesthetically pleasing.


  1. The Basics of HOA Fees


HOA fees, often referred to as dues or assessments, are regular payments made by homeowners to fund the HOA’s operations. These fees cover a wide range of services and amenities, including:


– Maintenance of common areas

– Landscaping

– Security services

– Community events

– Insurance for shared spaces

– Reserve funds for future projects or unexpected expenses


  1. How are HOA Fees Determined?


In Silicon Valley, where property values are high and amenities are top-notch, determining HOA fees is a meticulous process. Here’s how it’s typically done:


– Budgeting: The HOA board, often with the help of property management companies like Intempus Realty, creates an annual budget. This budget outlines all expected expenses for the upcoming year.


 Dividing Costs: Once the total budget is determined, it’s divided among all homeowners in the community. This division can be equal or based on property size, value, or other factors specific to the community.


 Review and Adjust: HOA fees are reviewed annually. If the previous year’s expenses were higher or lower than expected, or if upcoming projects require additional funding, fees might be adjusted accordingly.


  1. Special Assessments

Apart from regular HOA fees, homeowners might occasionally be required to pay special assessments. These are one-time fees levied for specific projects or unexpected expenses not covered by the regular budget. For instance, if a community pool requires significant repairs or if a natural disaster damages shared spaces, a special assessment might be necessary.


  1. The Silicon Valley Factor


Silicon Valley is a unique real estate market. With its tech-driven economy, high property values, and competitive housing market, HOA fees here might differ from other regions. Here’s what sets Silicon Valley apart:


– Higher Standards: Silicon Valley communities often offer premium amenities, from state-of-the-art fitness centers to tech hubs. Maintaining these amenities to the expected standard can result in higher fees.


– Property Values: As property values increase, so does the cost of insurance, which can impact HOA fees.


– Landscaping and Environment: Silicon Valley’s climate requires specific landscaping needs, which can influence maintenance costs.


  1. Benefits of HOA Fees


While no one likes parting with their hard-earned money, HOA fees offer several benefits:


– Property Value Maintenance: Well-maintained amenities and strict community standards can help maintain or even increase property values.


– Shared Costs: Instead of individual homeowners bearing the cost of maintaining shared spaces, the burden is distributed, making it more manageable.


– Community Building: HOA fees often fund community events, fostering a sense of belonging and camaraderie among residents.


  1. Working with a Property Management Company


Understanding and managing HOA fees and assessments can be complex. That’s where property management companies like Intempus Realty come in. With expertise in budgeting, financial planning, and community management, we ensure that your HOA runs smoothly, fees are set appropriately, and homeowners receive value for their money.


HOA fees and assessments are an integral part of living in a managed community in Silicon Valley. While they might seem like just another bill to pay, they play a crucial role in ensuring that your community remains a desirable place to live. By understanding where these fees go and how they’re determined, homeowners can better appreciate the value they receive in return.

For more insights into property management and HOA operations in Silicon Valley, reach out to Intempus Realty. Our team of experts is here to guide you every step of the way. 

Best HOA Management

How to Choose the Right HOA Management Company for Your Community

Homeowners associations (HOAs) are responsible for the management and maintenance of communities, and hiring an HOA management company can help to streamline the process. However, choosing the right HOA management company for your community can be a difficult decision. In this article, we will discuss some key factors to consider when choosing an HOA management company.

1. Experience and Reputation

One of the most important factors to consider when choosing an HOA management company is their experience and reputation. Look for a company that has a proven track record of success in managing communities similar to yours. Additionally, be sure to read reviews and testimonials from other clients to get a sense of their reputation within the industry.

2. Services Offered

Another important consideration when choosing an HOA management company is the services they offer. Make sure the company offers the specific services that your community needs, such as financial management, maintenance and repairs, and enforcement of rules and regulations. Additionally, look for a company that is flexible and can customize their services to meet the unique needs of your community.

3. Communication and Responsiveness

Effective communication is crucial for the success of any HOA, and it is essential to choose a management company that prioritizes communication and responsiveness. Look for a company that is easy to get in touch with, responds to inquiries in a timely manner, and is transparent in their communication with the board of directors and homeowners.

4. Fees and Contract Terms

It is also important to consider the fees and contract terms of an HOA management company. Look for a company that is transparent about their fees and provides a detailed breakdown of their costs. Additionally, make sure to review the contract terms carefully and ensure that they align with the needs and goals of your community.

5. Professionalism and Customer Service

Lastly, choose an HOA management company that is professional and provides excellent customer service. Look for a company that is well-organized, has a dedicated team of professionals, and values the needs and concerns of their clients. In summary, choosing the right HOA management company is a critical decision for the success of your community. When evaluating potential management companies, consider their experience and reputation, services offered, communication and responsiveness, fees and contract terms, and professionalism and customer service. If you are in need of HOA management services, please contact Intempus Management. Our experienced team can help you with all of your community management needs.
Best HOA Management in San Jose

5 Reasons Why HOAs Need Professional Management

Homeowners associations (HOAs) are organizations that help maintain and manage communities. While some HOAs may be managed by a volunteer board of directors, others choose to hire an HOA management company to handle the day-to-day operations. In this article, we will discuss the services that HOA management companies provide.

1. Financial Management

One of the main responsibilities of an HOA management company is to handle the financial aspects of the community. This includes collecting HOA dues, paying bills and expenses, and maintaining financial records. Additionally, HOA management companies can provide financial reports to the board of directors and handle audits.

2. Maintenance and Repairs

HOA management companies can also handle maintenance and repairs within the community. This may include tasks such as landscaping, pool maintenance, and common area upkeep. Additionally, they can handle repairs and replacements to community property such as signs, fences, and lighting.

3. Enforcement of Rules and Regulations

Another important aspect of an HOA management company is to enforce the rules and regulations of the community. This includes issuing warnings and fines to homeowners who violate community rules, handling disputes between homeowners, and ensuring that the community is in compliance with local and state laws.

4. Communication

HOA management companies can also handle communication between the board of directors and homeowners. This includes sending out newsletters and other communication materials, responding to homeowner questions and concerns, and handling requests for information from potential homebuyers.

5. Record-Keeping and Administration

Lastly, HOA management companies are responsible for maintaining accurate records and handling administrative tasks. This includes keeping track of meeting minutes, maintaining homeowner and vendor files, and handling insurance and legal issues.

In summary, HOA management companies provide a wide range of services that help to maintain and manage communities. Whether your community is small or large, an HOA management company can help ensure that your community is well-maintained, financially stable, and in compliance with all laws and regulations.

If you are in need of HOA management services, please сontact  Intempus Management. Our experienced team can help you with all of your community management needs.